Poll: How often do you begin work on a new job without a purchase order?
Շարքի հրապարակողը: ProZ.com Staff

ProZ.com Staff
ԿԱՅՔԻ ԱՆՁՆԱԿԱԶՄԸ
Jan 26, 2019

This forum topic is for the discussion of the poll question "How often do you begin work on a new job without a purchase order?".

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Jan Truper  Identity Verified
Գերմանիա
Local time: 04:15
Անդամ (2016)
անգլերենից գերմաներեն
Quite often, actually... Jan 26, 2019

... but only from trusted, long-standing clients with a perfect payment record.

Michael Harris
Jeannette Issa
Manuela Grün
 

EvaVer (X)  Identity Verified
Local time: 04:15
չեխերենից ֆրանսերեն
+ ...
Frequently Jan 26, 2019

Most my direct clients don't issue formal POs.

 

Muriel Vasconcellos  Identity Verified
Միացյալ Նահանգներ
Local time: 19:15
Անդամ (2003)
իսպաներենից անգլերեն
+ ...
Almost never Jan 26, 2019

I've learned the hard way.

 

neilmac  Identity Verified
Իսպանիա
Local time: 04:15
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Other Jan 26, 2019

Nowadays, I only work with one agency on an occasional basis, and they send me a purchase order, but sometimes I start the job before they send it if it is confirmed. The rest of my clients are direct and don't use purchase orders. Occasionally, some of them might ask for an estimate before confirming the translation, but mostly they just ask if I'm available and confirm the translation by e-mail, with no POs required.

So, my answer would be "most of the time"...

[Edited at 2
... See more
Nowadays, I only work with one agency on an occasional basis, and they send me a purchase order, but sometimes I start the job before they send it if it is confirmed. The rest of my clients are direct and don't use purchase orders. Occasionally, some of them might ask for an estimate before confirming the translation, but mostly they just ask if I'm available and confirm the translation by e-mail, with no POs required.

So, my answer would be "most of the time"...

[Edited at 2019-01-26 09:01 GMT]
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Jennifer Forbes  Identity Verified
Local time: 03:15
Անդամ (2006)
ֆրանսերենից անգլերեն
+ ...
Ի հիշատակ
Never without confirmation of some kind Jan 26, 2019

I'd never start a translation without written confirmation of some kind, either in a formal purchase order or in an email confirming all the details of the order.
I, too, have learned the hard way.


 

Teresa Borges
Պորտուգալիա
Local time: 03:15
Անդամ (2007)
անգլերենից պորտուգալերեն
+ ...
Other Jan 26, 2019

None of my long-standing customers send POs: we have been doing business for so long that a formal PO isn't required and good old-fashioned trust is all we need. For new direct clients, I always send a formal quote stating price, delivery date and payment conditions and they reply accepting my terms. Some international organizations establish a formal contract for each job. All of the new agencies I work with send a PO with each job (just a reference number or a proper PO), with one exception ... See more
None of my long-standing customers send POs: we have been doing business for so long that a formal PO isn't required and good old-fashioned trust is all we need. For new direct clients, I always send a formal quote stating price, delivery date and payment conditions and they reply accepting my terms. Some international organizations establish a formal contract for each job. All of the new agencies I work with send a PO with each job (just a reference number or a proper PO), with one exception ‒ I have been working for a year with a problematic British agency: POs are supposed to be issued at the end of the month, but are often wrong and late, and from time to time payments are overdue, even so I have been giving them the benefit of the doubt because work is interesting, rates are on the high side and PMs are pleasant and polite, but my patience is running thin…Collapse


 

Christine Andersen  Identity Verified
Դանիա
Local time: 04:15
Անդամ (2003)
դանիերենից անգլերեն
+ ...
Depends what you mean by a purchase order Jan 26, 2019

One client sends a regular PO through Plunet, and the order is accepted when I download the files, unless I contact the PM and say I can't do it. They always tell me details about the job and often send the files first, so I can negotiate if I need to.

Others send a file with a mail saying 'can you do this by xxxday?
I say yes, and they mail back something like 'Great, go ahead'.
That is all the PO I get, but under the terms of earlier more or less formal agreements, tha
... See more
One client sends a regular PO through Plunet, and the order is accepted when I download the files, unless I contact the PM and say I can't do it. They always tell me details about the job and often send the files first, so I can negotiate if I need to.

Others send a file with a mail saying 'can you do this by xxxday?
I say yes, and they mail back something like 'Great, go ahead'.
That is all the PO I get, but under the terms of earlier more or less formal agreements, that is binding.

With new clients I need to agree on the rate, deadline and payment terms, so it is often useful to have them set out in a PO. As long as everything is clear, I don't need an attachment with a fancy logo and PO in large letters as a heading.
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Anna Herbst  Identity Verified
Ավստրալիա
Local time: 14:15
Անդամ (2008)
անգլերենից շվեդերեն
+ ...

ՄՈԴԵՐԱՏՈՐ
Never without a go-ahead on agreed terms Jan 26, 2019

Not everyone sends a formal PO, but there will always be an exchange of e-mails where the terms are set down before I start. It usually works very well.

Morano El-Kholy
Jennifer Forbes
Kay-Viktor Stegemann
 

Thayenga  Identity Verified
Գերմանիա
Local time: 04:15
Անդամ (2009)
անգլերենից գերմաներեն
+ ...
Frequently Jan 26, 2019

Because the terms have been set, agreed upon, and followed. Therefore, a separate/individual PO is not required.

 

Jessica Noyes  Identity Verified
Միացյալ Նահանգներ
Local time: 22:15
Անդամ
իսպաներենից անգլերեն
+ ...
Sometimes - Occasionally Jan 26, 2019

I am not sure what the difference is between "sometimes" and "occasionally".

 

Rebecca Garber  Identity Verified
Local time: 22:15
Անդամ (2005)
գերմաներենից անգլերեն
+ ...
It depends on the agency Jan 26, 2019

I think only 3 of the agencies I work for even issue POs. Everything else is done through email confirmation.
For those that issue POs, the PO comes with the job offer, after I've accepted, or after I've completed the job.
Mostly, POs seem to add another level of paperwork/entries to my accounting.


 

Mario Freitas  Identity Verified
Բրազիլիա
Local time: 01:15
Անդամ (2014)
անգլերենից պորտուգալերեն
+ ...
Frequently Jan 28, 2019

Several clients do not use POs. It's not a mandatory practice. If the clients pay on time and send jobs regularly, what's the use of a PO?

 


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